Privacy Policy for Atomic Jiu-Jitsu App

Effective Date: May 20, 2025

At Atomic Jiu-Jitsu (“we,” “our,” or “us”), your privacy is important. This Privacy Policy explains how we collect, use, and protect your personal information when you use the Atomic Jiu-Jitsu mobile app (the “App”). This App is powered by Gymdesk (Martial Arts on Rails LLC) and incorporates third-party services including Firebase and Google Analytics.

If you have any questions or concerns, please contact us:
● Email: Team@atomicjiujitsu.com
● Phone: 512-312-9050
● Address: 911 Canyon Wren Dr Ste A, Buda, TX 78610

1. What Information We Collect

A. Information You Provide Directly

When you use the app, you may provide:
● Contact Information: Name, email address, phone number, and physical address.
● Account Information: Username and password (encrypted, never stored in plain text).
● Profile Picture (if uploaded).
● Payment Info: Credit card and billing address (processed securely via Stripe; we do not store full card numbers).
● Demographics: Date of birth, gender, grade level (for youth programs).
● Membership Data: Class bookings, attendance records, membership type, progress tracking.
● Health Info (optional): Medical conditions, injuries, or fitness data provided voluntarily to support training and safety.
● Emergency Contact Info
● Referral Source: If provided during sign-up.
● Communications: Feedback, support requests, surveys.

B. Information Collected Automatically

● Usage Data: App features used, pages visited, time spent.
● Device Info: Device type, OS version, browser, IP address, device ID.
● Cookies/Tracking: To maintain sessions, preferences, analytics, and performance.
● Location Data: If enabled, used for check-ins (approximate or precise).
● Diagnostics: Crash reports, performance data.
● Media Access: Profile pictures or progress photos if you upload them (accessed with permission).

2. How We Use Your Information

We use your information for the following purposes:
● To provide services: Class booking, check-ins, membership management.
● To process payments: Via secure, PCI-compliant third-party providers (like Stripe).
● To personalize experiences: Custom training plans, schedule views, class suggestions.
● To communicate: Booking confirmations, class updates, customer support, and important notices.
● For marketing: Promotions, special offers, and event updates (if you opt-in).
● To improve the app: Analyze usage, fix bugs, and enhance features using Firebase and Google Analytics.
● For security: Prevent fraud, protect accounts, and maintain system integrity.
● Legal compliance: Meet obligations under the law or to protect safety.

3. How We Share Your Information

We do not sell your personal information. We may share it only as needed:
● With Gymdesk: Our app platform provider, which processes your data on our behalf.
● With Third-Party Service Providers:
○ Stripe for payments
○ Firebase (Firebase Analytics, Cloud Messaging, Crashlytics)
○ Google Analytics for app usage analysis
○ Email/SMS providers for communications
○ Cloud servers (e.g., AWS) used by Gymdesk to securely host your data
● For legal reasons: To comply with laws, court orders, or protect rights/safety.
● In business transfers: If we merge, are acquired, or reorganize, your data may transfer accordingly.

Links:
● Google Privacy Policy https://policies.google.com/privacy?hl=en-US
● Gymdesk Privacy Policy https://gymdesk.com/page/mobile-app-privacy-policy

4. Data Retention

We retain your data:
● As long as your account is active
● As necessary to fulfill services, comply with legal obligations, or resolve disputes. You can request deletion of your data as outlined below.

5. Data Security

We take data protection seriously. Your information is stored securely using encryption, access controls, and secure infrastructure (e.g., AWS via Gymdesk). While no system is 100% secure, we do our best to safeguard your information.

6. Your Privacy Rights

Depending on your location, you may have the right to:
● Access your data
● Correct or update inaccurate information
● Delete your data ● Object to processing (e.g., for marketing)
● Withdraw consent where applicable
● Receive a copy of your data (data portability)

To exercise these rights, contact us at Team@atomicjiujitsu.com.

7. Children’s Privacy

This app is not intended for children under 13. We do not knowingly collect personal data from children without verifiable parental consent. If we learn that a child under 13 has provided personal data, we will delete it immediately.

8. Third-Party Links

Our app may contain links to external sites. We are not responsible for their privacy practices. Please review their policies separately.

9. Changes to This Policy

We may update this Privacy Policy occasionally. We will notify you through the app, by email, or on our website. Please review updates carefully.

10. Jurisdiction-Specific Disclosures

For California Residents (CCPA/CPRA) You may:
● Request details on the personal info we collect and share
● Request deletion of your data
● Opt-out of data “sale” or “sharing” (we don’t sell your info, but we honor opt-out rights)
● Appoint an authorized agent to make requests on your behalf

To exercise these rights, contact us at Team@atomicjiujitsu.com.

For EU/UK Residents (GDPR)

We process your data based on:
● Consent
● Contractual necessity
● Legal obligations
● Legitimate interests

Data may be processed outside the EU using secure transfer mechanisms. You may contact your local Data Protection Authority if you have concerns.

Summary

Your privacy matters. We collect only what’s needed to provide our services, protect your data with care, and never sell it. Contact us at Team@atomicjiujitsu.com with any questions.